Client's Goal:
A record label wanted to turn Notion into a true “second brain”—centralizing team knowledge, automating manual data entry, and making workspace interaction as simple as chatting.
Challenges:
The team struggled with scattered information, time-consuming manual updates, and low adoption of Notion. They needed a way to capture ideas, track work, and answer questions on the go—without learning complex tools.
Solution & Approach
I deployed Notis, a fully integrated AI agent that connects Notion with Telegram and WhatsApp. Staff can now create, edit, and manage Notion entries just by sending text, voice, or media messages. The system uses the Notion API, Make.com for orchestration, and advanced AI models (GPT-5 for execution, GPT-5 thinking mode for reasoning) to intelligently map content, properties, and attachments. All actions and responses happen in real-time chat, with outputs directly updating Notion databases or returning answers in chat.
Key Features
- Text, voice, and media input via Telegram & WhatsApp, mapped directly to Notion databases
- AI-powered content transformation: audio brainstorms become blog posts, SOPs, or social content
- Conversational Q&A: ask about projects, finances, or documents and get instant, context-aware answers
- Automated reminders, event creation, time tracking, and KPI calculations—all from chat
- Intelligent tagging, linking, and categorization for organized, searchable knowledge
- Secure, role-based access and audit trails for compliance and safe operations
Results
- Saved up to 3 hours per team member daily by automating manual Notion updates
- 50% faster onboarding for new staff, thanks to conversational workspace guidance
- Up to 95% accuracy in auto-tagging and content mapping
- Supports thousands of Notion actions and hundreds of chat-based requests per month
Ready to turn Notion into your team’s real second brain?
Testimonial from Florian the CEO of Notis AI
Tools & Tech Stack
This automation was built using the following tools and platforms